Job Description
Are you a highly organized, people-focused professional who enjoys helping others and creating positive experiences? Steinbacher, Goodall & Yurchak is seeking an Administrative Assistant to provide exceptional administrative and client service support to our attorneys, legal professionals, clients and visitors.
This role is ideal for someone who thrives in a fast-paced environment, enjoys collaborating with a team, and takes pride in delivering quality work with professionalism and attention to detail.
Essential Responsibilities
Client Service
- Provide professional, welcoming support to clients, visitors, and guests while helping maintain an organized and responsive department environment.
- Represent the department with professionalism, warmth, and follow-through by ensuring client and team needs are handled promptly and thoughtfully.
- Answer incoming telephone calls promptly and professionally.
- Direct calls to appropriate team members and accurately relay messages.
- Assist current and prospective clients with scheduling appointments and consultations.
- Respond to client inquiries and provide administrative assistance as appropriate.
- Maintain a clean, organized, and welcoming work area.
Scheduling & Calendar Management
- Schedule appointments, consultations, and meetings for attorneys and staff.
- Manage and coordinate calendars to ensure appointments are accurately scheduled and maintained.
- Monitor scheduling conflicts and assist with calendar adjustments as needed.
- Send appointment reminders and communicate scheduling changes to clients and team members.
Administrative Support
- Provide administrative support to attorneys and paralegals, and legal staff across practice areas.
- Assist with preparing, organizing, scanning, copying, printing, and filing documents.
- Review, sort, and distribute incoming mail and deliveries within department.
- Prepare correspondence, packets, and client materials.
- Assist with data entry and maintaining accurate client information.
- Create, organize, and maintain physical and electronic files.
- Support day-to-day office workflow and assist with special projects as assigned.
- Assist with document management and file organization initiatives.
- Prepare and coordinate outgoing mail, packages, and other deliveries.
- Use of a personal vehicle for work-related travel outside of the office.
Team Support & Collaboration
- Work collaboratively with attorneys, paralegals, and administrative team members to ensure efficient workflow.
- Anticipate team needs and proactively assist where support is needed.
- Contribute positively to a culture of professionalism, accountability, and continuous improvement.
- Demonstrate flexibility and adaptability in responding to changing priorities.
- Maintain confidentiality of all client, firm, and personnel information.
Qualifications
Required Education & Experience
- High School Diploma or GED required.
- Minimum of two (2) years of administrative, reception, customer service, or office support experience preferred.
- Experience in a professional office environment preferred.
- Valid Pennsylvania driver’s license, reliable vehicle and insurance required.
Compensation
Steinbacher, Goodall & Yurchak offers a competitive compensation package based on experience, qualifications, performance, and contributions to the firm's success. Employees have opportunities for compensation growth through demonstrated excellence, professional development, teamwork, and achievement of individual and organizational goals.
Benefits Include
- Paid Time Off (PTO)
- Paid Holidays
- Jury Duty Pay
- Birthday Off
- Bereavement Leave
- Medical, Dental, and Vision Insurance
- Disability and Life Insurance
- Retirement Plan
- Gym Membership Benefit
- Student Loan Assistance
- Tuition Assistance
Why Work for Us?
At Steinbacher, Goodall & Yurchak, exceptional client service starts with people who bring quality, care, and commitment to their work every day. We invest in our team members by fostering a collaborative environment where professional growth, continuous learning, and meaningful work are valued. If you are seeking a career with purpose, an organization that values people first, and the opportunity to make a positive impact in the lives of others, we encourage you to apply.
Equal Employment Opportunity
Steinbacher, Goodall & Yurchak is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic as established by law.
Job Tags
Full time, Work at office, Remote work